Email Retention Policy Template - • implementation of an email archiving so lution, to provide central storage and access of email messages that meet the definition of a public record. To facilitate email communication between and among councilmembers, city staff, The tool kit provides sample policy language options for the various facets of electronic records retention, management and disclosure. • development of user procedures and guidelines, which are tailored to each department’s retention requirements. Resolution #4363 on 12/10/2018 1.0 purpose: Remember that retention is based on content of the records, not its form. It does not provide a “stand alone” public records policy or a comprehensive electronic records policy, because there is not a “one size fits all” electronic records policy that local governments can adopt. The city must be able to identify email records, apply the appropriate retention policy, and properly dispose of email records in accordance with applicable laws when the. 1 of 4 staff contact: Do follow your agency policy related to texting and chatting. Some agencies keep all email forever. The city support s appropriate management of email messages through: Emails will be stored on systems which the member or authorized agency employee has direct and ongoing access. All agency business generated on personal mobile devices are subject to the public records act. Agency email sent and received on a personal mobile device shall be archived in the agency system for retention.
This Policy Establishes Guidelines And Procedures To Ensure That The City Maintains Compliance With Laws Governing Records Retention And Email
• implementation of an email archiving so lution, to provide central storage and access of email messages that meet the definition of a public record. • development of user procedures and guidelines, which are tailored to each department’s retention requirements. Agency email sent and received on a personal mobile device shall be archived in the agency system for retention. All agency business generated on personal mobile devices are subject to the public records act.
This Is Not A Recommended Approach Since Most Emails Do Not Have Permanent Retention Value Under The Secretary Of State’s Local Government Common Records Retention Schedule (Core), And Since Retaining All Emails Forever Can Make Production In Response To A Pra Request Challenging Due.
The tool kit provides sample policy language options for the various facets of electronic records retention, management and disclosure. Emails will be retained based upon the following retention groups: Some agencies keep all email forever. It does not provide a “stand alone” public records policy or a comprehensive electronic records policy, because there is not a “one size fits all” electronic records policy that local governments can adopt.
Resolution #4363 On 12/10/2018 1.0 Purpose:
Appropriate retention formats for specific social media tools are detailed in the agency twitter and facebook standards incorporated into this policy. 1 of 4 staff contact: Personal social media accounts some social media policies are limited to agency social media accounts and do not address use of personal social media accounts for discussing issues pertaining to. The city must be able to identify email records, apply the appropriate retention policy, and properly dispose of email records in accordance with applicable laws when the.
Schedules (Rcw 40.14) For Email.
Emails will be stored on systems which the member or authorized agency employee has direct and ongoing access. Remember that retention is based on content of the records, not its form. To facilitate email communication between and among councilmembers, city staff, The city support s appropriate management of email messages through: